Content Management Guide

Learn how to organize, search, and manage your sermon library effectively in PreachPilot.

Organizing Your Content

Sermon Categories

Default Categories

General
Topical
Expository
Evangelistic
Holiday/Seasonal
Youth/Children
Special Events

Using Categories Effectively

Assign categories during sermon creation
Filter sermons by category in your library
Organize content by preaching style or audience
Create consistent categorization system

Series Organization

Benefits of Series

Group related sermons together
Plan multi-week teaching progressions
Track sermon continuity and flow
Organize by themes, books, or seasons

Series Management

Create series before or during sermon creation
Add existing sermons to series
Reorder sermons within series
View series progress and completion

Content Hierarchy

Library Structure

Main sermon library (all sermons)
Series collections (grouped sermons)
Category filters (by type or topic)
Archived content (completed sermons)

Search and Discovery

Search Functionality

Basic Search

Search sermon titles and content
Find sermons by scripture references
Locate content by keywords or phrases
Search across all accessible content

Advanced Search Tips

Use specific scripture references (e.g., "John 3:16")
Search for topic keywords (e.g., "prayer", "forgiveness")
Find content by author or series name
Use quotation marks for exact phrases

Filtering Options

Filter by Category

Select specific sermon categories
Combine multiple category filters
View category-specific content only
Clear filters to see all content

Filter by Series

View sermons within specific series
See series progress and order
Filter by completed or active series
Combine with other filter options

Filter by Date

Find recently created sermons
Locate older archived content
Sort by creation or modification date
View content by time periods

Content Views

List View

Compact sermon listings
Quick access to sermon details
Bulk actions and management
Efficient browsing of large libraries

Grid View

Visual content preview
Thumbnail or icon representation
Quick identification of content types
Better for visual learners

Archiving and Organization

Archiving Sermons

When to Archive

Completed one-time sermons
Seasonal content after season ends
Older sermons no longer actively used
Content that clutters active library

Archive Process

Navigate to sermon in library
Click three dots menu (⋯)
Select "Archive Sermon"
Sermon moves to archived section

Accessing Archived Content

Navigate to "Archived Sermons" section
Search and filter archived content
Restore sermons to active library
Export archived content if needed

Bulk Actions

Managing Multiple Sermons

Select multiple sermons using checkboxes
Apply bulk actions to selected content
Archive multiple sermons at once
Move multiple sermons to series

Bulk Organization

Change categories for multiple sermons
Apply series assignments in bulk
Update metadata across multiple items
Perform bulk exports when needed

Content Lifecycle Management

Draft and Published States

Draft Sermons

Work-in-progress sermons
Incomplete content and development
Not ready for presentation
Can be shared for feedback and review

Completed Sermons

Finished content ready for delivery
Fully developed blocks and structure
Ready for presentation or sharing
Available for all features (export, pulpit mode)

Version Control

Auto-Save Features

Automatic saving of changes
Prevents content loss
Maintains most recent version
No manual save required

Content History

Track major changes to sermons
View edit history when available
Restore previous versions if needed
Maintain content integrity

Collaboration and Sharing

Team Content Management

Shared Libraries

Access to team-created content
Shared series and sermon collections
Collaborative content development
Team template libraries

Permission Levels

View-only access for team members
Edit permissions for collaborators
Admin controls for content management
Guest access for limited sharing

Guest Speaker Management

Providing Access

Share sermon links with guest speakers
Provide read-only access to content
Include sermon context and guidelines
Maintain content security

Content Preparation

Prepare sermon outlines for guests
Include church-specific information
Provide presentation guidelines
Share technical requirements

Data Management

Import and Export

Content Export Options

Individual sermon exports
Bulk content exports
Series exports with all sermons
Custom content selections

Export Formats

PDF for reading and printing
Word documents for editing
Raw text for other applications
Structured data for migration

Import Capabilities

Import existing sermon content
Bulk content migration
Template imports from other sources
Integration with external tools

Backup and Security

Data Backup

Automatic cloud backup of all content
Regular backup schedules
Recovery options for lost content
Export backups for local storage

Content Security

Secure cloud storage
Privacy protection for personal content
Access controls and permissions
Data encryption and protection

Advanced Organization Features

Tagging and Metadata

Custom Tags

Add custom tags to sermons
Create personal organization systems
Filter and search by tags
Cross-reference related content

Metadata Management

Track sermon statistics and usage
Maintain creation and modification dates
Record sermon delivery history
Monitor content performance

Content Analytics

Usage Statistics

Track sermon views and access
Monitor most-used content
Identify popular templates and structures
Analyze content effectiveness

Library Insights

Content creation patterns
Category distribution
Series completion rates
Archive and retention statistics

Troubleshooting Content Management

Search Issues

Content Not Found

Check spelling and search terms
Clear filters that might hide content
Search in archived content if needed
Verify content exists and has access

Search Results Incomplete

Refresh page and try search again
Check filter settings and permissions
Verify internet connection
Contact support for persistent issues

Organization Problems

Content Missing from Categories

Check if content was archived
Verify category assignments
Look in other category filters
Check series assignments

Bulk Actions Not Working

Ensure proper content selection
Check permissions for actions
Verify internet connection
Try smaller batches for large operations

Sync and Access Issues

Content Not Syncing

Check internet connection
Refresh browser page
Clear browser cache
Log out and back in if needed

Access Denied Errors

Verify subscription status
Check content permissions
Ensure proper login credentials
Contact support for access issues

Best Practices

Library Organization

Consistent Naming

Use clear, descriptive sermon titles
Include dates or series information
Maintain consistent naming conventions
Use descriptive series names

Regular Maintenance

Archive completed seasonal content
Review and update categories regularly
Clean up duplicate or unused content
Maintain organized series structures

Content Workflow

Development Process

Create drafts for initial development
Use consistent block structures
Apply appropriate categories and tags
Complete content before sharing

Review and Quality Control

Review content before marking complete
Check scripture references and accuracy
Verify formatting and structure
Test in pulpit mode before delivery

Collaboration Guidelines

Team Standards

Establish naming conventions for team
Create shared category systems
Maintain consistent quality standards
Document team content guidelines

Communication

Share content drafts for feedback
Communicate changes to shared content
Coordinate series development with team
Maintain clear permission structures

Next Steps

Explore Data Security and Privacy features
Learn about Administrative capabilities
Discover Integration and Workflow options
Master Advanced Search techniques